Visa Accounts Payable Automation

Visa Accounts Payable Automation

Streamline your payment processes through automation

With Visa® Payables Automation, you can significantly reduce the time and money spent on processing invoices and responding to inquires.

Visa Payables Automation is an electronic payment service that can be added to your Visa commercial card program. It helps make the process of paying suppliers more efficient because it allows you to send accounts payable files directly to Visa or your commercial bank from your enterprise resource planning or accounts payable system, eliminating processing steps for you. Once you sign up for the service, Visa will assign a card account to each of your strategic suppliers to receive payment. Your suppliers can process card payments and reconcile receivables without altering existing business practices.

Visa Data Integration Services is available in connection with the solution and is designed to help ensure a seamless connection between Visa, commercial banks and corporate customer systems by mediating differences in processes, data formats and transport protocols that can hinder collaboration. Visa Data Integration Services can help to quickly establish connectivity and enable you to enjoy the full benefits of Visa Payables Automation with minimal to no disruption of existing business systems or processes.

Visa Supplier Enablement Services are available in connection with the solution and is designed to help move suppliers from current payment processes to Visa Commercial payments more efficiently and effectively, Supplier Enablement Services can be used to complement an organization's internal resources and level of expertise—allowing for faster, smoother expansion of a commercial payment program.

How Visa Payables Automation works for you

  • Step 1 - You send approved accounts payable files to Visa or your commercial banker
  • Step 2 - Visa processes these files
  • Step 3 - Visa adjusts card limits to match your approved invoice amounts
  • Step 4 - Visa sends remittance notices to your suppliers
  • Step 5 - Your supplier charges the commercial card with the approved amount
  • Step 6 - Visa creates a reconciliation file for your record tracking

Increase efficiency by decreasing paperwork

Using Visa Payables Automation allows you to streamline your operations because electronic processing is more efficient than paper-based systems. It requires less time and effort than traditional invoice processing and reconciliation. In fact, Visa will send you reconciliation reports electronically so you can match invoices to payments more easily.

Control spending and optimize cash flow

Visa can automatically adjust your commercial card limit to match the approved invoices you've sent, helping you to reduce the risk of unauthorized card activities and increasing your control over spending. And since your supplier will be charging a Visa account, you won’t have to pay until you receive a consolidated bill from your bank—allowing you more flexibility to manage your cash flow.

Increase automated payments to your suppliers

Identification of suppliers accepting Visa
When you send accounts payable files that include suppliers you’ve been paying with other payment methods like checks or ACH, Visa can identify which of these suppliers accepts Visa. This way, you’ll have the option to pay them via your commercial card, enabling you to automate even more of your payments.

Enrollment of suppliers not accepting Visa
Though Visa provides unsurpassed acceptance, some of your suppliers may not yet accept your commercial card. Visa can identify these suppliers for you so you’ll have the opportunity to extend your commercial card program.

Get started now
To learn more about Visa Payables Automation, contact your Commercial Banker or email Visa at cs@visa.com.

Visa Payables Automation is patent-pending and functionality will vary depending on your issuing financial institution.